Can The Energy That Flows Through The Ecosystem Be Recycled Using Managed Print Solutions Can Help Businesses to Keep Control of Print Costs

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Using Managed Print Solutions Can Help Businesses to Keep Control of Print Costs

The combination of rising raw material prices for paper and minerals, increased VAT since early 2011 and now unrest in North Africa and the Middle East are all pressures that can make it difficult for companies trying to control costs in the aftermath of the 2008 recession.

Businesses must therefore find ways to control printing and copying costs.

Some of the steps they can take are simple. One is to ensure that staff only print documents when absolutely necessary and do so in black and white rather than color where possible. Companies can only authorize a few key people to print in color and most printers/copiers have the ability to assign a code to be used by staff who need to use color.

Shopping around for better deals on ink, toner and paper is another obvious step, as is ensuring that paper isn’t wasted and waste is recycled.

It has been calculated that printing needs account for up to 3% of total business revenue and up to 30% of this can be saved by using printers/copiers more efficiently and following the steps outlined above.

Many printer/copier suppliers now offer what is known as a managed print solution, where the company moves away from in-house printing and has everything managed by the supplier.

This is achieved through a combination of providing the company with state-of-the-art and efficient printers. However, it usually begins with a proper assessment of the company’s needs on a department-by-department basis.

A proper assessment will also examine the company’s current process for ordering supplies, as well as the inventory costs and energy consumption of existing equipment.

It will then provide an analysis and report with suggestions for better management of all these elements and suggestions for the right equipment to do the job.

This can include providing software that can cover everything from accounting solutions to authentication solutions that ensure document security, as well as a management solution to efficiently organize, manage and share documents.

Suppliers can also get cheaper deals on toner, ink and paper by using their buying power to buy in bulk and offer service contracts to ensure regular inspections and maintenance of the equipment they have supplied to ensure it is all working. maximum efficiency and therefore does not consume more energy than necessary.

Obviously, each business’s needs are individual and service and supply contracts will need to be carefully scrutinized to ensure they deliver what the business wants without any hidden and potentially onerous cancellation and other costs.

If this has been done correctly, the company can be confident that it has done everything it can to keep its printing costs efficient and under control.

Copyright (c) 2011 Alison Withers

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